Procedure for the incorporation of a Greek Limited Liability Company (E.P.E.)
Unless special license is required (depending on the business scope i.e. trade of pharmaceutical products, trading of food and beverage etc.) the following documents are needed for incorporation. Incorporation procedure is up to acquiring a TIN (AFM) for the newly established company (included). It does not include certification of Books and Records.
Registered seat
A trading company needs to lease offices allowing storage of the goods or contract with a logistics company before incorporation. Unless any special requirements apply (depending on the business scope), our associate company, CSU SA, may alternatively provide a temporary (3-month) registered seat to accelerate the company’s incorporation (one off cost €360) and afterwards locate and sublease an office and/or recommend a logistics partner. In addition, secretarial support may also be provided at an extra cost.
Appointment of a legal representative in Greece
Foreign legal persons need to appoint a legal representative in Greece. CSU SA may provide this service. Quotation upon further details on the company to be established.
Documentation needed for incorporation of a Limited Liability Company (E.P.E.)
A. Documents regarding founders who are natural persons
- National identity card for Greek citizens, identity card or passport for citizens of EU member states, passport for citizens of non-EU member states and residence permit, if residing within the country. The founders’ representative may also submit to the One Stop Shop certified copies of these documents.
- Residence permit for the exercise of independent financial activity for citizens of non-EU member states who shall participate as general partners in general partnership company and limited partnership company, or shall be appointed as managers in a limited liability company, or as legal representatives in a public limited company (SA).
- Completed Form M1 (“Application for a Tax Identification Number/Change of Personal details) and Form M7 (“Declaration of Taxpayer’s Relations”), if required in order for the founders to acquire a Tax Identification Number (TIN), if they do not have one.
- Tax Clearance certificate
- Social Insurance Fund certificate (IKA)
B. Documents regarding founders who are resident legal persons:
- An exact copy of the company’s codified Articles of Association
- In terms of personal companies and limited liability companies, a special authorisation is required, if their representative for the establishment of the company is different from the legal representative and the company is to be established by a notarial deed. If the company is established by a private agreement, then an authorisation that bears the authenticated signature of the company’s legal representative is sufficient, if this is permissible according to the Articles of Association or by resolution of the Assembly of partners.
- In terms of limited liability companies, it is required to submit a decision of the Assembly of partners regarding the participation of the limited liability company in the company under establishment.
- In terms of companies limited by shares (SA), it is required to submit the Issues of the Government Gazette that relate to the legal representation of the company as well as to the Board of Directors’ decision regarding the participation of the public limited company in the company under establishment.
- Tax Clearance certificate
- Social Insurance Fund certificate (IKA)
C. Documents regarding founders who are foreign legal persons:
- Articles of Association that bear an apostille, according to article 4 of the Hague Convention of October 5 1961, officially translated or certified by a consulate, if the country of origin has not signed the Convention.
- Certification by a competent authority of the legal person’s country of residence to verify the existence of the company.
- Certified copy of the authorisation document which appoints the legal representative in Greece.
- Tax Clearance certificate (for the legal representative)
- Social Insurance Fund certificate (IKA) (for the legal representative)
- The debtor should complete Form M3 (“Statement of commencing/changing business of non-natural person”) and Form M7 (“Declaration of Taxpayer’s Relations”), in order to acquire a TIN (AFM).
D. Further Documents:
- The Bank deposit receipts, if the amounts required for the establishment and the registration of the company at G.C.R. have been paid, according to those stated in paragraph 1 of article 13.
- The lease of the premises of the company certified by the competent Public Fiscal Service, or an official copy of the title deed.
Ε. Special Power of Attorney
If the establishment procedure is carried out by a representative, a special power of attorney shall be granted by the founders bearing the certified signatures of the founders and apostilled.
The power of attorney format and document (as required by One Stop Shop) is provided by our office.